General

Purchase Ledger (Available in Finance Suite, Business Suite & Corporate Suite)

Purchase Ledger in Systematics provides much more than a simple credit control mechanism. It provides a complete analysis of your purchase expenses based on suppliers, product groups and departments - not just for one year or one period but over several years and periods. You can compare the purchase expenses over multiple years or multiple periods within a year. Multiple line invoices can be entered. Each line of invoice can be associated with different product groups, departments and nominal accounts. Each line of invoice can also be posted to different nominal analysis enabling you to keep track of expenses for separate branches, departments, jobs etc. If you prefer a quick entry method, you can use 'batch invoice' screen and hide unused parameters. For cash expenses, you can use the 'cash invoice' screen to post invoices, payments and allocations in one go.

Invoices and payments can be entered in foreign currencies. Payments can be directly posted to bank accounts held in respective currencies or posted in to your local currency (GBP for Britain) with automatic conversion.

Sophisticated Automatic Payment System

Purchase ledger provides a sophisticated Automatic Payment system that processes the payments to be made based on invoice due date and payment priority number. The selected payment list can be amended and confirmed by you for automatic posting and remittance printing. Payments can also be made using BACS system.

Batch Invoicing Facility

Supplier Activity screen with multiple year enquiry facility

Single Line Credit Notes (using batch entry screen)

Payment s made, Allocation & Reallocation facilities

Audit Trail, Statements, Ageing and Customer Activity Reports (Host currency only)

Send Reports by e-mail/fax individually

Multiple line Invoice entry screen that supports foreign currency invoices also.

Facility to enter ‘Cash Invoices’

Product Group & Department analysis codes that enables extensive purchase analysis.

Purchase Analysis over a range of periods or years on a spreadsheet style report.

Invoice Adjustment facility to correct invoices posted.

Powerful automatic payment system that processes payments due on a specific date based on supplier priority.

Ability to set up separate NL accounts for specific suppliers

Unique name & address for remittance purpose that can be different from company details.

Purchase history enquiry by products directly from supplier record (for any year and any period)

Periodic templates facility for recurring invoices

Automatic BACS Payment facility.