Purchase Order Processing (Available in Corporate Suite)

The Purchase Order Processing module in Systematics provides you with a powerful tool that automates the process of creating, maintaining and tracking all purchase related documents starting from “Purchase Requests” to “Purchase Returns”.  It gives you control over document generation, keeps track of pending documents, helps with purchase follow-up, updates financial & inventory information and manages your document printing process.

Document entry is simple and accurate! You can create new documents from any existing document in seconds. For example, you can create ‘Purchase Orders’ from an already entered ‘Quotation’ or from an ‘Invoice’ or from a ‘Goods Receipt Note’.  The intelligent document progression mechanism updates original source documents only where it is appropriate & applicable. If a ‘Purchase Order’ is created from a ‘Quotation’, the quotation will be updated. But if a ‘purchase order’ is created from a ‘delivery note’ it will merely copy the information from the delivery note.

The flexible document progression mechanism allows you to skip any document in the hierarchy. Thus, you can choose to start the document entry directly from Purchase Order, skipping the Purchase Request & Quotation stages. Alternatively you can enter Quotations, only where it is relevant and skip for other cases.

The module works on top of your existing Purchase & Stock Control modules and makes use of all existing codes, parameters and posting rules from these modules. This means, once you have decided how your documents should be processed and printed, you will be up & running with order processing in minutes. If you have no time to design your own documents, simply use the default plain paper set-up.